So you leased a copier and now it’s your responsibility to ship the copier back to the leasing partner’s designated location. For many businesses this is a new or uncommon request and falls into the category of “What do I do now?” Below are five of the most common questions I get asked about shipping a copier. I also included a few tips along the way.

  1. What shipping companies do I call to get quotes?

While there are dedicated logistics companies out there that specialize in shipping copier machines most are unheard of. Often you will be given a shipping company to call by the leasing company. Be careful– as this will most likely be your most expensive option.

Tip: Google the phrase “Shipping a Copier” and you should get several good options to start your search.


  1. How much does it cost to ship a copier?
    There are many variables when it comes to finding out the exact cost to ship your copier, but the two most obvious and important issues are: its weight and dimensions, and how far you’re shipping it.

Tip: Most shipping carriers charge between $300 – $1200 for a single copier; however if you are shipping multiple machines, Impact Technology can get your cost well below these rates…sometimes as low as $100 per copier.


  1. Should I buy insurance when I ship my copier?
    This comes down to personal preference, but I would recommend buying insurance if you are unfamiliar with the shipping company. Impact Technology includes insurance in your quoted shipping rate.

Tip: Sometimes your standard business insurance will cover your copier as well, so check with your insurance agent first.


  1. How do I prepare the copier for shipping?
    Make sure your copier has been de-installed by a copier dealer. Many times they will need to remove displays and finishers before wrapping the copier with stretch wrap and adding cardboard corners to protect the edges of the copier.

Tip: A very common shipping method is to blanket-wrap the copier and then strap it to the sidewalls of an air ride trailer. In this case you do not have to do anything to prepare the copier for shipping.


  1. What can I do to get a lower shipping cost?
    Are the quotes that you’ve been receiving too high? There are a few things you can do other than cold-calling additional carriers. If you can get your copier to a location that has a shipping dock, this will lower your shipping cost because now the shipping company does not need to use a specialized truck with a lift gate.

Tip: The average business copier weighs 300 lbs. or more, so try to avoid having your copier near steps. Shipping companies will charge a premium if there are steps involved and/or you do not have a shipping dock.